Session 1 

Introduction – Icebreaker:
The important of Project Management

Kickstart with an interactive warm-up that invites participants to share real work situations. This creates a sense of relevance and urgency for learning project management.

Icebreaker Questions：

What’s a task or project at your workplace that often ends up delayed or messy?

Why is learning project management important for your role or team?

Module 1: Introduction of Project Management

Introducing the core concept of project management, helping participants understand what a project is, why project management matters, and how the five basic phases provide structure to achieve better outcomes at work.

What is a project?

Why project management is important

The 5 stages of the project life cycle

Summary and Review from Module 1

Simple Question: What are the 5 stages of the project life cycle?

Thinking Question: Which stage do you think is most overlooked in your work environment? Why?

Connect to next module: What would change if your current project followed these 5 phases?

Session 2 

Module 2: Project Life Cycle part 1- Initiation, Planning

Understanding the first two phases of a project—Initiation and Planning—by showing how to define clear goals, identify stakeholders, break down tasks, and set a realistic timeline to lay a strong foundation for successful execution.

Game: Mini Budget Planner Challenge

Practice setting a simple budget during the Planning phase (based on participants’ industry to design)

Module 2: Project Life Cycle part 2- Execution, Monitoring and control, Closing

Understanding how to effectively execute project plans, monitor progress, manage issues in real time, and close the project with proper delivery and reflection to ensure long-term value.

Game: Progress Tracker Game

Learn how to monitor project progress and adjust in real time.

Summary and Review from Module 2

Open the floor to participants: ask questions to let them share.

Quick Recap Challenge: Can your team list all 5 project phases in order and explain 1 task from each?

Connection Question: How does the “Monitoring” phase help prevent delays or scope creep in your current tasks?

Session 3 

Module 3: Project Management Methodologies & Practice

Understanding common project management approaches—such as Waterfall and Agile—and applying practical tools like WBS, Gantt charts, and Kanban boards to plan and manage real-world tasks effectively.

Two major approaches:

Waterfall (Traditional) – good for structured, sequential tasks

Agile (Adaptive) – flexible for evolving scopes or fast-changing environment

Methodologies covered:

Work Breakdown Structure (WBS) – for breaking big work into manageable parts

Gantt Chart – for timeline and milestone planning

Scrum Board / Kanban – for visual task tracking

Apply 1–2 tools to a simulated project

Group Presentations & Feedback

Each group presents their project plan using one tool of their choice.

Peer feedback is given based on clarity, feasibility, and structure.

Module 4: Case Study + Reflection

Apply to case studies with covering the module 1 to 3.

Case options: Failed event planning, late product launch, over-budget campaign

Activity: Analyze where things went wrong, and propose a revised project approach to identify 2–3 reasons the project failed and a suggested solution using what they learned by each group.

Challenging Question:

What caused the failure — and what would you do differently next time?

Which project management stage or tool would have helped?

Summary and Review from Module 3 &4

Open the floor to the participants for open-ended sharing on key takeaways

“What’s one big shift in mindset or method you’ll bring back to your job after today?”

Session 4

Wrap-Up and Action Planning

Review of main points from participants, referring to Learning outcomes

Quick review: The 5 process groups, methodologies + case insights

Personal reflection: Summary and 3 key takeaways

Action Plan Worksheet: “In the next 7 days, I will…”